About City Fertility
Over 21,000 babies and countless smiles for more than 21 years.
Established in 2003, City Fertility is one of Australia’s leading IVF and fertility service groups. We provide seamless care across the full fertility spectrum, ensuring the best possible chances of conception through rigorous protocols and science-based treatments.
As a proud partner of the CHA IVF global network, we benefit from over 35 years of world-renowned expertise in reproductive medicine. This partnership gives us unique access to global medical, operational, and research excellence, allowing us to offer cutting-edge fertility care with a personal touch.
We’re looking for a Project Administrator who makes things happen.
If you love keeping projects organised, people aligned, and outcomes on track, this is your opportunity to make a meaningful contribution in a place where your work directly impacts the patient journey. As part of our national Operations team, you’ll bring order, clarity, and momentum to a diverse mix of initiatives that help enhance care for individuals and families on their fertility journey.
Position Purpose
The Project Administrator is a full time 12-month fixed term contract and plays a pivotal role in supporting the successful delivery of national projects designed to enhance patient experience, operational efficiency, and internal workflows across City Fertility. Sitting at the intersection of multiple functions, this role coordinates project activities, maintains clarity across tasks and timelines, and supports effective communication to keep initiatives progressing smoothly. Guided by our values —Compassion, Respect, Commitment, Quality, and Communication the Project Administrator helps ensure our teams can deliver meaningful improvements for patients nationwide.
Key Responsibilities
- Provide coordinated administrative and operational support across national projects
- Maintain accurate project boards in Monday.com or similar project management systems
- Support project planning by breaking down initiatives into actionable tasks
- Track progress, follow up with task owners, and support timely delivery
- Identify and escalate risks, delays, or issues to project leads
- Act as a central point of contact for project communication across multiple departments
- Coordinate meetings, prepare agendas, take minutes, and distribute action items
- Assist with rolling out new systems, processes, and initiatives across the organisation
- Support testing, training coordination, and go‑live activities
- Collect stakeholder feedback to support continuous improvement
- Maintain project documentation, reports, timelines, and risk registers
- Prepare regular updates and dashboards to support informed decision‑making
- Support development and maintenance of standardised templates and project processes
What are we looking for?
- Demonstrated experience in project administration, coordination, or business support, with strong ability to manage multiple priorities
- Excellent organisational, time‑management, and follow‑up skills with high attention to detail
- Strong written and verbal communication skills and confidence engaging professionally with diverse stakeholders
- Proven ability to use project management systems (e.g., Monday.com) to track tasks and deliverables
- A collaborative, proactive, solutions‑focused approach aligned with our values of Compassion, Respect, Commitment, Quality, and Communication
Why Join City Fertility?
At City Fertility, you'll join a progressive, people-centred organisation that values innovation, integrity, and impact. We offer;
- A supportive, inclusive workplace culture
- Opportunities for professional growth and development
- The chance to make meaningful difference in patients’ lives
- Access to global expertise through the CHA IVF network
Ready to Apply?
If you are ready to lead operational excellence and help shape the future of fertility care, we would love to hear from you.
Click ‘Apply’ and submit your resume and cover letter (including contact details for two referees) today. All candidates will be reviewed as received.
Alternatively, you can find all our opportunities at City Fertility Career Opportunities: https://www.cityfertility.com.au/about-us/career-opportunities/
City Fertility is proud to be an equal opportunity employer. We celebrate diversity in all its forms and are committed to fostering an inclusive workplace where everyone feels valued and empowered to contribute. Regardless of gender, age, ability, race, ethnicity, sexual orientation, gender identity, or religion - we welcome you to be part of our progressive and supportive team.
- An applicant must be legally entitled to work in Australia - successful candidates are required to provide proof of their right to work in Australia prior to commencement.
- Candidates applying for day procedure/hospital positions may be required to provide proof of specific immunisations and vaccinations.
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